How to Prepare For An Office Move!

Everybody remembers their first working space and all the joy and excitement that you finally have your own office and you can develop your business. When we are just starting, we usually can’t afford much and every upgrade and change that comes along the way are results of hard work and are welcomed with great pride.

Carton boxes with stuff in empty room. Office move concept

An office move is a big event for you and a huge step forward for your business. Not only that you will be able to work in a more eye-appealing and spacious office, but all your customers will also be aware of your business growth and prosperity, which will only increase your value on the market. However, an office move is everything but simple and if you really want to start on the right foot there are few things that you should do to make your relocation go as smoothly as possible. Besides hiring office movers, you should make sure that you’ve gone through every detail with your employees, prepared the new office, handled utilities, and so on.

Being experienced office movers with hundreds of relocations done, we’ve seen how many of our customers struggled with different things and decided to try to help you. We came up with a list of tasks that you should definitely finish in order for your office move to be nothing but successful and worry-free.

Develop a timeline

When moving your business, one of the most important things that you should consider is the well-being of your customers and not having your move affect the services you provide them with. The easiest way to do this is to have a clear timeline of all your appointments and engagements for the future period. This is also important for being able to choose your moving date in a timely manner and find the best office movers since the more you wait, the chances to hire good professional movers are lower. When you decide your moving date and schedule your office movers, you should also consider the other tasks on your list and choose the good timing to finish them all before the moving day.

develop a timeline, office movers

You should strive for being able to go back to normal business as soon as you move to the new office and you won’t be able to do so unless you have a good timeline developed and all the details arranged in advance. Make sure to really take time and schedule good local movers, go through every little detail with your colleagues, think of everything you have to the in the old office and the new office and have all of these things written down and planned carefully and thoroughly.

Go through moving with your employees

Of course, even though you are the person in charge when it comes to deciding where your office space will be, which office movers you’ll choose, and when the moving day will take place, there are many other things that you should consider and many questions that your employees will be happy to help you with. First of all, your employees are your team and it’s hard that any business owner or manager would achieve anything without the effort of the whole team and mutual respect and openness. That is why when considering your office move you should let all of your employees know in advance and ask about their opinion when it comes to making some of the decisions that will affect their future workspace. Start with announcing the reasons and details behind your moving and letting everyone know how big of a step this is for your business and how content with themselves should everyone be.


Next, organize meetings, surveys, discussions, and be there to hear your employees’ suggestions regarding both the process of moving and organizing your future office. They might come up with new ideas regarding changing workspace needs, equipment needs, seating, and workstyle preferences, etc. Not to mention that your employees might know the perfect office movers that can execute your relocation and save you the trouble of exploring and researching different professional movers’ websites and offices. Your team will be your biggest support and you should go through this process together, handling the challenges and celebrating victories.

Schedule office movers

The most significant step that you have to take in order to have a successful office move is to choose good office movers. Even though it seems simple just to write “budget movers”, “professional movers” or “office movers” in your Google search bar and choose one of hundred office movers that you’ll stumble upon, the chances that you’ve actually found good-quality office movers are not as high as you’ve expected. When you are looking for good local movers, you have to take many things into consideration. Unfortunately, nowadays there are many people who call themselves professional movers, but have no clue how complicated and demanding the moving process is. When you are searching for your office movers, make sure to check every detail on their website, go through reviews, ask around, schedule a meeting with them and learn on your own how professional and trustworthy they are.

Schedule office movers, office movers

Don’t hesitate to ask your office movers anything you’d like to know. Many local movers will also offer you a free moving quote, which is a great way to have your expenses in mind and think of possible ways to cut them. It is important to find budget movers and to try to make this relocation more convenient for your pocket, but finding the professional movers who really know what they’re doing and who will provide you with the best service is in the end the most important thing that you should think about. You want to find experienced and professional office movers who will handle your belongings with the utmost care, who are equipped with modern vehicles and tools, and who will make sure that you don’t stress about anything in the process.

The second thing that you should think about when choosing your office movers is whether your office movers are going to provide you with all the packing supplies you need and what is the price of it. Some local movers will have packing supplies included in their services, while others will have additional charges for these. Make sure that you are aware of every detail before your office movers come to your doorstep and you sign the contract.

Get rid of everything unnecessary

Whatever kind of moving you’re planning to declutter and clear up your space is always a good idea. Not only that this will help you with having a much organized and beautiful space in your new building, but it’ll also make your moving process easier and cheaper. During the years we tend to keep so many unnecessary things around thinking that one day, they’ll find their purpose, but that day usually never comes. Instead of taking all the furniture, documents, and stationery that might be outdated, broken, or just without purpose, make a brainstorming with your team and organize office decluttering.

Declutter concept - lots of books, papers, boxes on shelf - chaos, clutter, mess, unorganized, office movers

You’ll see that there are so many things that you can just get rid of, donate, or even sell. When your office movers come to your doorstep, you’ll be amazed by how fast and easy the process will be without all the things that you don’t use or need anymore. This is a much better way to save money than trying to find budget movers that won’t be able to execute your moving in the most professional way possible. You’ll see how deliberating it is to start on a clean slate with open space and a clean office.

Don’t forget utilities

In the rush of dealing with many important things, people sometimes tend to forget about some details and end up with big problems as a result. When your office movers take the last one of your items out of the moving truck and your relocation is finalized, you don’t want to end up coming to an office where the electricity, water, gas, or phone are still out of service. Even though it seems like something that can be handled easily and on the spot, utilities are very important and they should be handled long in advance. In order for everything to work flawlessly and your arrangements to continue where they started uninterruptedly, you have to set up your utilities in a timely manner.

Visit your new office

We can’t emphasize how significant it is to prepare your new space completely before the relocation day comes. When your office movers arrive at your new working space and need to unload the moving trucks, you won’t have time to deal with cleaning, painting, and repairing anything that is not already taken care of. There are many things that you should think about when it comes to preparing your new office. Of course, the first thing you should do is to check if there are any repairs that need to be done and take care of them. Painting the walls, fixing the floors and complete cleaning service are things that you should always have in mind whatever kind of moving you’re planning.

 FILE #:  291457254  Preview Crop  Find Similar coworking office interior

When you have an empty space, you are able to notice all the little things that can be fixed and improved and take care of everything in the simplest way. After your office movers take your furniture inside and everything’s set up, it is a lot more difficult to handle details. Also, it would be great if you’d have the idea of how your new space is supposed to look and plan how the furniture will be arranged in advance. This will save you a lot of time and trouble and your office movers will be able to finish the job faster. Make sure that you’ve taken into consideration some of the specific wishes and needs of your employees when choosing their offices, furniture, etc.

Don’t forget how important it is to make sure that your office is in perfect condition since it will be home to your business for years and you want to make sure that you’re really starting on the right foot.

Prepare finishing touches for the moving day

When you’ve managed to find the good office movers, decluttering your office, handling utilities, talking to your employees, and managing customers, you only have one thing left to do – to move. Assuming that you’ve done all the preparations as we advised you to and you are ready for your office movers to arrive, we would like to offer you few pieces of advice regarding the moving day itself. First of all, you want to make sure that your professional movers have a good place to park their vehicle and can stay there long enough to take your items out of your old office and into your new office, which means that you have to think of both places.

Businessman moving into a new office, office movers

Second, while your office movers are working, you want to make sure that building management does everything in their power to make elevators and stairs available for them to use uninterruptedly, so your relocation goes as fast and smooth as possible. What is also very important is to prepare and label all your belongings for packing, so that when you come to your new address, you know where everything goes and arrange the furniture around the office quickly and efficiently. Make sure that everyone who’s included in the process of relocation is on alert and knows what they’re supposed to do. These few tips will make things much easier for your office movers, and therefore, the process of moving less stressful.

You’ve gone a long way to come where you are now. Moving to a new, upgraded facility is really the dream coming true. All the pride and joy you are overwhelmed with are the result of all the effort and time you invested during all these years and you completely deserve it. Don’t let the process of moving get into your way and spoil everything good that your relocation brings.

If you are looking for perfect office movers who will make sure that you get the best service and all your expectations and requirements are met, Top Moving Sacramento is delighted to provide you with all the help you need. Give us a call and learn everything there is to know regarding your future relocation. We are waiting for your call.

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